Total Cost of Owning and Operating Construction Equipment
Understand, Control, and Optimize Your True Equipment Costs
Your equipment is one of the largest line items on your balance sheet — and one of the least visible on your P&L.
Most contractors can tell you what a machine cost to buy. Very few can tell you what it cost to own last quarter, what it earned on Job 124412, or whether it’s been profitable over its life. The data exists — it’s just scattered across your ERP, your shop’s spreadsheets, your telematics provider, and your foremen’s memories.
Without that data centralized, it’s impossible to accurately estimate the true cost of owning and operating owned construction equipment. Between fuel, maintenance, depreciation, utilization gaps, and labor, equipment costs are dynamic. Without accurate, real-time data, contractors rely on spreadsheets, assumptions, and delayed reporting. The result? Mispriced jobs, margin erosion, and underperforming assets.
Tenna closes that gap, giving contractors operational truth via a data-backed view of equipment costs based on how their equipment actually works in the field, and translating that data into the financial truth of what it actually costs and earns, so contractors can confidently manage spend, improve profitability, and make smarter decisions across their fleet.
The Real Cost of Owned Equipment
Without a centralized system, these costs are often tracked in silos—or not at all.
Acquisition
and depreciation
Fuel consumption
and emissions
Preventive and reactive
maintenance and repairs
Labor and operator
usage, wear and tear
Idle time and
underutilization
Transportation
and mobilization
Insurance and
compliance costs
The Tenna Solution: Real-Time Equipment Cost Intelligence
- Track actual equipment usage across jobs
- Capture true operating hours and activity
- Monitor maintenance and fuel costs
- Allocate costs accurately to jobs and departments
- Analyze utilization and cost performance
Turn Operational Data into Financial Clarity
Asset Financials
- Automates job costing and internal equipment billing
- Applies contractor-defined rate logic across assets and jobs
- Supports real-time equipment P&L by asset and by project
- Eliminates spreadsheets and manual reconciliation
- Creates defensible, audit-ready financial data
Analytics & Reporting
Tenna’s dashboards and reporting tools provide a high-level and detailed view of your equipment cost drivers.
- Monitor investment costs, utilization, maintenance, and rental spend
- Analyze fuel consumption, parts, and labor costs over time
- Identify trends in operator behavior that increase operating costs
- Build custom reports or use standardized dashboards
Helps identify cost drivers and inefficiencies, enabling proactive decisions that reduce overall spend.
Asset Library
A centralized system of record for all assets—tracking both ownership and operating costs.
- Monitor acquisition costs, depreciation, and book value
- Track parts, labor, and repair expenses
- Compare cost vs. revenue for owned and rented equipment
- Reduce unnecessary rentals by improving asset visibility
Improves asset-level financial accountability, reducing waste and increasing ROI per asset.
Resource Management
Plan, request, and dispatch resources using real-time operational data.
- Coordinate equipment, labor, crews, trucking, and materials
- Leverage telematics, location, and availability data
- Align resources with job demand and timelines
Reduces idle time, misallocation, and unnecessary rentals, ensuring assets are used efficiently.
Equipment Utilization
Track how often and how effectively equipment is being used.
- Monitor engine hours and activity levels in real time
- Identify underutilized or overworked assets
- Compare actual usage against ownership costs
Helps eliminate underutilized assets and idle spend, a major driver of unnecessary ownership costs.
Reclaimed ~$75K in monthly revenue from unbilled utilization and $9K per month in fuel savings from reduced idling.
Customer Story
Equipment Utilization
Track how often and how effectively equipment is being used.
- Monitor engine hours and activity levels in real time
- Identify underutilized or overworked assets
- Compare actual usage against ownership costs
Helps eliminate underutilized assets and idle spend, a major driver of unnecessary ownership costs.
Reclaimed ~$75K in monthly revenue from unbilled utilization and $9K per month in fuel savings from reduced idling.
Customer Story
Maintenance Scheduling and Tracking
Automate and manage preventive and reactive maintenance workflows.
- Schedule preventive maintenance based on usage and time intervals
- Track repair history, parts, and labor costs
- Reduce unplanned downtime and catastrophic failures
Lowers repair costs, downtime, and premature asset replacement, extending equipment life.
We save money in preventive maintenance. We’re able to get things on time and down the road parts aren’t breaking down as fast.”
— Superintendent, Zefiro
Safety & Compliance
Leverage safety insights with Tenna’s comprehensive AI dash cameras and safety program to protect both people, equipment, and business.
- Monitor unsafe behaviors and equipment misuse
- Improve compliance with safety standards
- Reduce incidents that lead to damage or downtime
Decreases repair costs, liability exposure, and insurance premiums—a triple impact on cost reduction.
Safety & Compliance
Leverage safety insights with Tenna’s comprehensive AI dash cameras and safety program to protect both people, equipment, and business.
- Monitor unsafe behaviors and equipment misuse
- Improve compliance with safety standards
- Reduce incidents that lead to damage or downtime
Decreases repair costs, liability exposure, and insurance premiums—a triple impact on cost reduction.
Saved ~$150,000 on a single insurance claim with Tenna’s dash cameras.
Customer Story
Integrations
- Integrate with ERP and accounting systems
- Sync operational data with financial reporting
- Improve forecasting and margin analysis
And more!
“Tenna helps us maintain a competitive edge. When you bring those efficiencies to the bottom line, that means your costs are ultimately going to be lower. And if your costs are lower in a bidding environment, we can pass those saving on in our bid to our clients.”
Use Cases for Managing Equipment Costs
For Finance
Gain Defensible, Real-Time Equipment Financials
- Automate job costing using real equipment usage
- Eliminate spreadsheets and manual reconciliation
- Create audit-ready, defensible cost records
- Allocate equipment costs accurately across jobs and departments
- Support real-time P&L visibility by asset and by project
- Improve forecasting and margin analysis with live cost inputs
For Operations
Turn Equipment Data Into Smarter Fleet Decisions
- Monitor real utilization vs. estimated utilization
- Identify idle, underused, or overworked assets
- Improve maintenance scheduling and equipment uptime
- Optimize equipment allocation across jobsites
- Reduce disputes between operations and accounting teams
- Make better purchase, lease, and replacement decisions
Stop guessing what your fleet costs you
Book a Demo