Transforming Construction Parts Procurement by Digitizing the Entire Parts Management Process
New Hope, PA – November 24, 2025 – TENNA, the construction technology platform powering equipment fleet operations, announces a new integration with Gearflow, the AI-powered procurement platform for heavy equipment fleet teams. This partnership streamlines the entire parts management workflow, from identifying a need, to ordering, to fulfillment, to costing, giving contractors the visibility and control needed to keep equipment running while reducing maintenance spend.
Across the construction industry, parts procurement has become one of the most time-consuming and inefficient processes in fleet management. Repairs stall while teams search for parts, maintenance budgets inflate due to lack of visibility, and contractors waste time keeping up with tracking requests, reconciling invoices, and entering data manually.
The Tenna–Gearflow integration solves these challenges by digitizing the entire process, eliminating unnecessary steps, and closing the loop on every purchase.
“Contractors shouldn’t have to waste hours chasing parts, reconciling invoices, or re-entering data just to keep their equipment running,” said Austin Conti, CEO and Co-Founder of Tenna. “This integration removes that burden. By linking Tenna’s parts management directly with Gearflow, we’re collapsing an entire chain of manual tasks into a single automated workflow. The result is faster repairs, clearer visibility, and real cost control.”
Tenna’s Parts product already centralizes contractors’ parts catalogs, inventories, requests, costing, work order management, parts lifecycle management and warranties. Now, with a direct connection to Gearflow’s parts procurement platform, contractors can:
- Centralize all parts purchasing from existing vendors and alternative options
- Track every step automatically from request to fulfillment
- Improve communication across field, shop, and office teams
- Reduce delays caused by manual searching, calling, and vendor coordination
- Maintain accurate and transparent records for every purchase
- Eliminate unnecessary costs caused by inefficiencies and lack of visibility
- Make data-driven decisions about fleet needs, inventory levels, and vendor performance
The integrated Tenna-Gearflow workflow simplifies and accelerates the entire parts procurement and management process:
- A Tenna user in the field or shop identifies a part need and submits the request directly within Tenna.
- The designated parts manager or procurement/purchasing manager reviews the request and purchases the required part through Gearflow.
- Once the order is received, Gearflow marks it as complete, and the fulfillment details automatically sync back into Tenna’s inventory system.
- The part is assigned to the mechanic responsible for the repair, ensuring smooth handoff and minimal downtime.
- Invoice details from Gearflow sync into Tenna, providing a transparent and accurate record of the full lifecycle of the parts transaction.
In addition to streamlining procurement and fulfillment, the integration also strengthens communication with mechanics—whether they’re working in the shop or on the go using the Tenna Mobile app. As soon as a parts request is fulfilled through Gearflow, mechanics receive an automatic notification in Tenna that their part is ready. This eliminates guesswork, prevents delays, and enables them to complete the work order or repair immediately. By keeping mechanics informed in real time, contractors reduce downtime and ensure that repairs move forward without interruption.
“Top fleet teams know that true efficiency starts when every manual process is eliminated. That’s exactly what the Tenna and Gearflow partnership delivers,” said CEO and Co-Founder of Gearflow Luke Powers. “This integration isn’t just about sharing data; it’s about giving your team hours back in their day and driving insights that optimize every single transaction. It empowers you to move beyond reactive maintenance and achieve optimal cost/availability and peak fleet performance, all within a single, digitized workflow.”
By uniting Tenna’s equipment operations platform with Gearflow’s procurement automation, contractors gain a smarter, faster, and more cost-efficient parts management experience that keeps equipment running, projects on schedule, and maintenance budgets optimized.
Visit our website to learn more about the Tenna + Gearflow Integration.
About Gearflow
Gearflow is the AI-powered procurement platform built for the people who build, power, and move the world. Fleet teams handle non-stop procurement needs to keep jobs running. But procurement today is still offline, reactive, and disconnected from the tools teams rely on to manage fleets. The challenge is unique. Decisions are time critical. Coordination spans across fleet, shop, and field. And issues like sourcing parts or rentals happen constantly. Gearflow bridges the gap between CMMS and ERP systems with a platform built specifically for this complexity. With optimal sourcing recommendations and complete visibility into vendors, fleets, and team performance, we help contractors move faster, operate with confidence, and stay on budget. Built alongside the industry’s leading contractors and dealers, Gearflow reimagines procurement as a strategic advantage – so jobs don’t stop when equipment does.
About Tenna
Tenna is the construction technology platform powering equipment fleet operations. Beyond tracking, Tenna connects every aspect of fleet management, giving contractors a full-picture view of their equipment operations and a greater understanding of equipment trends, so they can increase productivity and reduce costs. With more than 100 years of construction experience, Tenna helps contractors maximize their mixed fleet with industry-focused solutions that connect field, shop and office to optimize all aspects of equipment management. For more information, visit tenna.com.
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