Enhancing Productivity and Cutting Operational Costs with a Digital Monitoring and Reporting System
EDISON, NJ, July 24, 2018 –TENNA, the technology company that empowers construction companies to find more value across their inventory of equipment, vehicles and physical assets, today announced it has launched its new Driver Vehicle Inspection Report (DVIR) solution for the Android platform. Now available for millions of commercial vehicle drivers, TENNA’s solution eliminates the daily manual chore of filling in DVIR forms by hand as part of pre-or post-trip inspection requirements mandated for compliance by the Federal government.
A DVIR needs to be completed by drivers for any commercial vehicle they operate, as specified by Federal Law.
”Digitizing this antiquated manual system used by millions of commercial drivers gives more visibility to the drivers of fleets that are performing their responsibilities effectively, while enhancing their performance and reducing the time and effort required to perform these daily routine monitoring tasks,” said Mike Cook, Chief Technology Officer and Head of Product, at TENNA.
DVIRs, commonly used in asset management, are supported by the latest technology used to optimize vehicle performance with digital maintenance reports. Drivers can complete and submit daily DVIRs via their smartphone. The mobile device electronically details pre-trip and post-trip inspections, sends digital reports directly to fleet managers and stores reports for audits and record keeping. As mandated logs from the Department of Transportation (DOT), DVIRs are important for companies to identify vehicle operation and safety issues in real time. Now they can be submitted digitally and therefore faster, without wasting paper.
DVIRs are completed electronically using TENNA’s mobile app scanned through TENNA’s proprietary software codes. The report fields include mandatory inspection areas that force drivers to physically inspect the vehicle and generate a thorough and accurate report using QR codes placed around the vehicle, rather than just ‘pencil whipping’ the form and submitting an incomplete record. Drivers don’t have to hand-write forms, and fleet operators can simply identify each driver with a QR code on their badge.
Non-commercial vehicles that are not regularly inspected by the DOT can apply TENNA’s DVIR system as well. This is beneficial because it identifies which driver is operating the vehicle. While these vehicles may not require regular inspection reports by law, owners can benefit from the inspection results to optimize their vehicle health and keep drivers operating safely and efficiently. These benefits have positive long-term cost and productivity impacts.
Benefits of Implementing a DVIR Solution
Digital DVIRs for commercial vehicle operators are a long overdue and much needed necessity. The technology is now here to automate the hand-written documentation process and turn it paperless. Advantages of TENNA’s solution include:
- Faster inspections –Digitize quicker, eliminating the manual process of completing forms on paper and the risk of losing or damaging a hard copy record. No special hardware or inspection tools are required; drivers simply install the app on their mobile device and complete the electronic form. QR codes are scanned for the visual inspection, and the report signed off with a digital signature.
- Better accuracy – Both drivers and back-office teams need to be able to read the DVIR; drivers to complete and sign off on the last report and back office to review, pass on to maintenance when necessary and file. Digital reports minimize errors that occur with handwritten reports and manual filing and decrease the risks of incomplete reports with missing information.
- Easier reporting – The Federal Motor Carrier Safety Administration (FMCSA) requires that at least three months of DVIRs be available on request for reviews and audits. With the FMCSA putting more effort into reviewing safety related issues, all fleets should be well-prepared for a review with complete digital records.
- Quicker turnaround on repairs – Defect reports are instantly routed to the service department for attention and repair. This is imperative for safety-related faults to minimize downtime.
It’s not just about replacing one system with another – it’s about taking advantage of recent technology advancements to stay competitive and keep drivers safe in a rapidly changing industry. The DVIR system also helps with process and visibility.
TENNA’s DVIR system is currently being tested for the Apple iOS platform and is scheduled to be available shortly. The DVIR module is offered as a premium fleet tracking functionality on an annual subscription basis. Unlike other providers, TENNA offers DVIR both as a standalone feature, or as part of a driver compliance package with an Electronic Logging Device (ELD). Interested parties may visit TENNA website, email [email protected] or call (833) 50-TENNA.
TENNA, www.tenna.com, is an Internet of Things (IoT) technology company that helps industrial organizations find more value from their current equipment and physical assets. TENNA delivers comprehensive industrial asset tracking and analytics to clients in construction, equipment rental, logistics, transportation and utilities who seek to control and optimize their business. Clients rely on TENNA solutions to track and manage inventories of critical equipment, vehicles and materials and gain increased control and maximum efficiency of their physical assets. Follow us on Twitter. Join the discussion on the TENNA blog and connect with TENNA on LinkedIn, Facebook and YouTube.
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Carley Communications Group